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My client is changing and/or ignoring my advice and design 18

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Aton2

Structural
Joined
Jul 13, 2021
Messages
15
Location
CA
It has been a very long time since I last was active on Eng-Tips. So long, in fact, that I have misplaced my old password, and my old e-mail has changed. I had used the handle, "Aton". Thus now "Aton2"

But to my question (I am hoping that other engineers who have had my experience can comment and help me resolve my dilemma):

I have designed a foundation for a client in the high Arctic. [I have had much experience designing and living in permafrost regions, and have designed other buildings and foundation systems in the North successfully. I am not a geotechnical engineer, and have worked with geotechs in the past to obtain optimum foundation systems.] So my question is not a technical one - rather, it is how to manage my client's expectations and inject some reality ...

The situation: My foundation is (was supposed to be) for a minimally-heated storage garage (pre-manufactured steel moment-frame) on relatively flat tundra (composed of post-glacial till and raised beaches). The active layer is approx. 2 m. An airport terminal building is very close to my site, and it has an RC slab, underlain by a system of thermosyphons. It has stood the test of time for at least 20 years.

However, a minimally-heated storage building does not call for the expense of thermosyphons. Originally, I had a long discussion with my client regarding the advantages of thermosyphons, but the expense had been an issue, understandably. Instead, I have designed a series of RC grade beams resting on 1 m thick well-compacted gravel, supporting a 150 mm (6") RC slab. 4" (100 mm) of extruded polystyrene insulation Type VII (for high compressive strength) will be placed under the grade beams, and 4" of Type IV under the RC slab. This is equivalent to (Imperial) R-20. This should take care of any residual heat being conducted down from a low-heat building.

The general approach to building on permafrost is to remove (isolate) the source of heat from conducting into the ground by elevating the building on ad-freeze (or ideally, rock-socketed) steel piles - or, in the case of a small building, to place it on wood cribs or adjustable steel jacks so the air can wash underneath. An insulated RC slab-on-grade supported by such piles would work in my case too, but it is expensive and not called for in a building with a very low heating regime. I have known simple warehouses to be placed directly on the ground on some gravel, but I will not take the chance that the permafrost will not melt and the building subside - even with minimal heat. For "unheated" warehouses, a thick pad of compacted gravel, as I have designed, is normally recommended, as I have designed in the past.

This design is complete and is due to go to the AHJs for permits. HOWEVER, I now have learned that:

1. my client is ignoring his initial written assurance that the building will have minimal heat, and is now planning on creating offices in one portion of the building, going ahead with oil-burning boilers and forced-hot air throughout.

2. Has also asked me to remove the 1 m gravel pad so access is at grade level.

Yikes!

I cannot allow my design as completed to be built (not with my seal on it!).

My intention is to immediately write a letter to my client, (re)explaining the technical problems of heating the permafrost, and the advantages of thermosyphons or ad-freeze piles (rock-socketing is not an option at my site). Either system would require me to engage a qualified geotech at my client's expense. I have also previously laboriously explained to my client that insulation only SLOWS or delays heat flow, but cannot entirely stop it...

My letter would also explain that I cannot affix my seal to a heated building unless the issues are properly dealt with in an appropriate design. The first step would be to engage a geotech to provide me with, as a first step, a desk-top study which hopefully I may be able to use to design a less conservative foundation. Even if my client agrees that he will take full responsibility for any subsidence issues should he opt to go ahead with his intentions. Ethically, I do not want my foundation to fail and some other owner (or, by default the government) have to bear the cost of remediation (huge or impractical) - or demolition - should the building become untenable.

The alternative is that I explain that I must remove myself as the EOR (a situation that my contract provides for).

I do not want to lose my client (who clearly does not comprehend the concerns, and is convinced that such measures as I have recommended are not necessary).

Any thoughts would be much appreciated. I have searched Eng-Tips, but cannot find any posts that seem to address this issue.

 
I agree that heating some of the building or removal of gravel pad is asking for foundation problems (permafrost melting), let alone both.
You could design (specify) a shallow flat-loop thermoprobe system without having detailed knowledge of the soil conditions, similar to you've done with your gravel pad/insulation design.
These guys could provide design and products:
 
Thanks, CarlB. Yes, I have worked with Arctic Foundations before - they are the "go-to" folks. They are the ones I would recommend for such a system should my client be amenable.
 
Hello, all, I was hoping that other engineers would kindly comment on my dilemma and offer advice or comment. Many thanks in advance.
 
I think you've laid it out as best as you can and most of us would agree with your assessment and options.

You aren't comfortable with making the changes the owner wants for valid reasons, therefore either the owner needs to change their mind, or release you as the EOR.

If you are concerned they will take your current drawings to the AHJ with your seal already on them, it wouldn't hurt to notify the AHJ that you've removed yourself as EOR and therefore any drawings with your seal that come in are not applicable.
 
I've done a bunch of stuff in permafrost... and it's fun stuff. What you've done is common and necessary. Your client cannot proceed with his intended plans, without modification. If he does you should withdraw from being EOR and notify whatever authority is available... My $.02...

As a bit of a caution with 6' active layer you are in the warmer parts of permafrost... and with climate change this may not be the situation for long. The North is heating up faster than the south... places in Siberia have hit 31C...

Rather than think climate change and the corona virus as science, think of it as the wrath of God. Feel any better?

-Dik
 
Many thanks, Jayrod12, for your timely advice! Sometimes it helps to have the input of fellow professionals. I had never run across such a situation before where a client so blatantly ignores my design. Hopefully, my letter will affect a change in attitude...
 
Thanks, Dik, This, too, is helpful advice. And, yes, Climate Change is indeed upon us - the North is warming twice as fast as the rest of Canada, and "southern" Canada is warming up (as you say) faster than the south. Active layers will increase, definitely. I always have a clause in my contracts to the effect that I cannot be responsible for the onslaught of such unnatural change. Every Geotech I know does the same.

Even our Climate Normals are unreliable now, so we can no longer rely on historical snow, rain, or wind data to guide us for the future. Canadian snow is becoming heavier... High winds are more severe and more frequent. When I design Northern roofs for snow loading, for example, I usually add a climate change coefficient at the front end of our LSD equations (which is now recommended in some of the CSA Northern Standards such as CSA S502-21 - "Managing changing snow load risks for buildings in Canada's North" - which is available for free download). Such added loading costs very little extra - especially considering the number of earlier roofs that are collapsing.

Again, I really appreciate your support!
 
Thanks Aton2, I wasn't aware of the publication... will dig it up directly. Could be his building will soon be founded on ???

Rather than think climate change and the corona virus as science, think of it as the wrath of God. Feel any better?

-Dik
 
Just tried to access the CSA site... most f*kt up site, I think I've seen...

Rather than think climate change and the corona virus as science, think of it as the wrath of God. Feel any better?

-Dik
 
That was just a futile... government website designed by government employees for use by government employees... thanks for the effort.

Rather than think climate change and the corona virus as science, think of it as the wrath of God. Feel any better?

-Dik
 
The Client is the most important person for me. He gives me the money. I write “Client”, not “client”
When differences arise I put in the documents everything that he likes, with the note “As suggested by the Client”.
I never had a problem with this.

Regards
 
@r6155...not a good process for liability protection. You could get hung with that approach.

 
@Ron: What do you mean, "You could?" That's why I always postpone meetings if one of the parties brings a lawyer... I request the lawyer leave, or reschedule... I should have added, be extra careful, if you are the only technical guy in the room...

Rather than think climate change and the corona virus as science, think of it as the wrath of God. Feel any better?

-Dik
 
@ Enable
All differences were discussed in a meeting, and a meeting minutes were signed. This with international companies in various projects. Not so stupid.
Maybe you don't have experience.

Regards
 
I believe your original post has a reasonable, sound way to proceed.
Stating in a letter that such and such alterations to your design comes with such and such consequences,
That the proposed alterations require another study to accomodate all concerns, which your client currently does not approve of,
or that you will withdraw from the project and from all future liability.

I would emphasize the alternatives and present a (short) roadmap towards a reasonable outcome, that it has a constructive atmosphere,
to avoid that the letter will be interpreted as "...($$$)... or I will leave the project" .
 
King... I wouldn't include withdrawal at this point. That would be the next letter.

Rather than think climate change and the corona virus as science, think of it as the wrath of God. Feel any better?

-Dik
 

I don't know what Enable's experience is, but I suspect it's pretty good... I also suspect Ron's experience is pretty good, too... I do know my own and I am of the opinion that the three of us being critical of your comment might persuade you to change direction.

Rather than think climate change and the corona virus as science, think of it as the wrath of God. Feel any better?

-Dik
 
Hello, all, I am reading every comment and suggestion, and thank you for them. It is a great help and it eases my mind considerably that I am heading in the right direction -

Though there was never any doubt in my head that I would not ultimately withdraw from the project if it continued down the road my client wants. However, your help has made me refine my approach to my client. So:

Thanks, kingnero, I will incorporate your moderate approach, and "...emphasize the alternatives and present a (short) roadmap towards a reasonable outcome, that it has a constructive atmosphere, to avoid that the letter will be interpreted as "...($$$)..." I like this, as it adds some positive and hopeful tone.

And thanks again, Dik: in my letter, I plan to imply that the result of my client's refusal to follow my design will result in my withdrawal from the project, but will not actually or baldly state this until I must (hopefully not) write the "final" letter.

And, also, thank you to Enable and Ron for your forceful stances! I believe I will frame them.

Regards, Aton
 
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