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Task Perfomred By Multiple Resources

Task Perfomred By Multiple Resources

Task Perfomred By Multiple Resources

I have a task in my project that involves three people, a Consultant, a Manager and a Director.

The task lasts for 40 days and requires the following levels of time from each of the above resources; Consultant 20 days, Manager 15 days and Director 5 days.

How should I best represent this in my project plan ?

Should I have one task and allocate it to the three resources (if so, how do I allocate 20, 15 and 5 days to each resource)

Should I have one task with three subtasks (in effect the same task maybe preceded by the resource's title, and then allocate each resource to each of the three subtasks).

Advice and tips welcome. I am using MS Project 2007.

RE: Task Perfomred By Multiple Resources

MSP has always had problems with splitting work among resources.  I would suggest 3 separate tasks.  You simply assign the duration with the number of hours in the Work column.


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RE: Task Perfomred By Multiple Resources

You can click the "Assign Resources" button. From there if you know the total time of the task, you can assign percentages of the total task (which would give you a specific time period, 20, 15 and 5 days to each resource). You could go one step further and assign costs for each resource to get a ROM cost estimate for the task.

RE: Task Perfomred By Multiple Resources

I disagree with either of the 2 suggestion answers above.  The problem seems to be that you are assigning resources using the system defaults that do not apply. You do not need to split the tasks into 3 to get the proper assignment. Using Assign resources box will always result in a surprise assignment.

First go to view --> more views --> task entry view.  Then right click in the bottom panel and select resource work.  Click on the task you need to assign resources to.  Click off the effort-driven flag and have the task type be fixed units. (click OK to update).  Now assign your resources stating how much work each resource should do (click OK to update).  The assignment will be made based on the availability on their calendars. Switching to resource schedule view in the bottom pane will allow you to refine the days the assignment is actually scheduled.

Creating assignments in the task entry view is the only way you are seeing what you are getting for an assignment.  If you don't get what you expect, you can tweek it here easily.

See my website at www.lehnertcs.com for more tips and tricks using MS Project.   

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