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Evaluation of proposals

Evaluation of proposals

Evaluation of proposals

Hello everybody:

I am a newcomer in this forum so, I apologise in advance if I am out of place with my post.

For a particular service, our facility is about to receive several proposals. Even when we know what to look for in those proposals, I wonder if some of you know a form (as a matrix or something like that) in order to evaluate the capacity of these companies, like prices, time of delivery, duration of the works, after market service, etc. where each of them can be weighed.


RE: Evaluation of proposals

Truth table or matrix as you say is a good tool.  Make sure all the interested parties get a say, may mean financial & purchasing not just facilities engineering.

Did you put out a detailed requirement for them to make the proposals against?  If so you'd want to look for compliance with that requirement.


Have you reminded yourself of FAQ731-376: Eng-Tips.com Forum Policies recently, or taken a look at http://eng-tips.com/market.cfm?

RE: Evaluation of proposals

You should take a page from major procurements.  Usually, there are specific items called out by the customer RFP that must be addressed in the proposal, technical solution, technology maturity, schedule, cost, prior experience, etc.  Each item is identified with a scoring percentage in the RFP, so the responder knows exactly what is expected and there are no questions about what was required.

The proposals are then reviewed by a source selection committee, after which, specific questions may be directed at specific responders.  When the responses are concluded, a best and final is called for.



FAQ731-376: Eng-Tips.com Forum Policies

RE: Evaluation of proposals

Controversial this - but consider a scheme where you score, weight and add up noncompliance.

The trouble with scoring compliance is that most bidders (at least those who know how the game is played) will score reasonably well on the majority of criteria - meaning that their overall merit scores end up differing by very little (and at that point, the bean counters leap in with "if there's so little to show betwen them technically, let's do this on price alone).

Adding up the noncompliances allows you to draw more of a distinction bad bids and the rest.


RE: Evaluation of proposals

Hello everybody:

Thanks for your comments. With the help of the ideas given by you, right now I think that I can prepare my own bid evaluation form.

RE: Evaluation of proposals

You may want to consider a KT type of weighting system to allow for a more objective way of evaluating.  Things like compliance, delivery, cost, etc., with different weighting factors.

RE: Evaluation of proposals

You did not mention if this is public or private work.
If this is public work (taxpayers' money) then make sure you score everyone objectively and be prepared to debrief the losers on why they lost.

You better have good reasons for scoring someone lower, some lawyers live off the protests.

RE: Evaluation of proposals

Hello everybody:

Thanks cry22. Certainly, this is a private work but, even so, your advise results to be a good one to take into account, because, besides the probability to debrief the losers, it surely will be the same with the heads of my company.

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