Data Collection Checklist 1

[SINGHK]

Good day,

I need to collect data from munics, mines, utilities. The data could be in electronic and paper format. Is there a format of a sort of checklist that you guys use to ensure all necessary data is collected, from whom and by whom, basically tracking everything? This info will go into an inception report which dictates how the project will go ahead and the accuracy/confidence of the results that will follow later on in the project?

Kabir Singh

http://WWW.AURECONGROUP.COM

 

[davidbeach]

What data? For what purpose? "Everything"?

 

[ScottyUK]

If Aurecon Group is as good as it says on their website I am amazed that there isn't already some way of doing this already in place.

Your post is very unclear about what you actually want to record, but if you want to record everything about everything then you are going to need a lot of paper or disk space, and some manufacturers who are willing to give away their proprietary information. Please be more specific about your aims.


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If we learn from our mistakes I'm getting a great education!

 

[SINGHK]

Hi Guys,

I have only recently joined the company and this is one of the projects I am getting involved with from the inception. Ofcourse I am checking with our Info Services, dept. and even put something up on the intranet. It won't hurt to check how other people are doing this sort of thing.

We will be collecting items like contracts, load forecasting info, metering data, electrical network infrastructure, geographical info. Ihave attached a spreadsheet which I drew up yesterday as a quick draft.

The data will be used for an Energy Masterplan for a forum comprising of mining houses, utilities and municipalities.

Kabir Singh
WWW.AURECONGROUP.COM

 

[jghrist]

We will be collecting items like contracts, load forecasting info, metering data, electrical network infrastructure, geographical info. Ihave attached a spreadsheet which I drew up yesterday as a quick draft.

With this broad a scope, you could probably add about 1,234,532 lines to your spreadsheet to gather data.;-)

 

[marks1080]

Are you the only person working on this?

Sounds like a senior guy is really trying to dodge a bullet here by putting the new guy in the crosshairs

Good luck...

 

[WhiteyWhitey]

I think you need to target your data collection to the intended use.

If you try to collect all the data in the world and then grab whats useful you will need a million typing monkeys.

How about trying to figure out what the data will actually be used for and find lines of data from each participant that are useful.

Also, in a utility or other company the same data will not be collected across the board. I have found that in a utility I worked for that even between two different working groups the data collection was quite different and not really useful for comparison.

You'll need to do lots of interviews.

Good luck!

 

[SINGHK]

I will be working closely with the project leader hence I have set up this simple spreadsheet for the other team members to populate as requirements in order to get their part of the work done. I will be making lots of phone calls this week to arrange handover of information. Tomorrow is the internal kick-off meeting with the legal and geographic members as well as the project manager. They will provide me with a list of data that they require and I will dump it in the spreadsheet. I will then send it off to the persons that have the data in order for them to copy it to disc or make paper copies as well.

I then go over to the different entities, collect the data, fill in the rest of the spreadheet and get signatures for the handover. Thereafter we all review the data and do an Inception Report. So the team needs to be quite clear in what they/we want otherwise it will be data overload!!!

Kabir Singh

http://WWW.AURECONGROUP.COM

 

[marks1080]

Make sure you seperate useful and non-useful data. If this collection is to be used by other parties in the future it will get very confusing if only 10% of what you give them is useful. If it is going to be used by different work groups make sure it is set up such that each work group has the option to only see the information relavant to their job.