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Meeting Overhead

Meeting Overhead

Meeting Overhead

Hello.  I'd like to account for the overhead of formal design review meetings in terms of resource usage and cost accounting.  Say my meeting will be two four-hour sessions, over two days.

What I've done to try and account for this is to enter the task as a fixed duration of two days, non-effort-driven, and then tried entering the resources that will be involved, each at 50% usage.   What I'm seeing is different values for their respective costs (in the "Task Information" dialog), even though their rates are all identical.   The only thing I can think of that's different between the resources that seems to correspond to the different cost calculations is that they don't all have the same "maximum units."   But why would max units enter into the cost calculation?

I've attached a picture of my Task Info dialog.

Help...  Thanks in advance....

RE: Meeting Overhead

If you look at the resource usage page, you should be able to see the actual hours incurred by each resource and verify that you're getting what you think you should be getting.


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RE: Meeting Overhead

Thanks!  The Resource Usage page indeed showed different numbers of hours for the different resources.  I manually edited them in the Resource Usage page, and Voila!

But WHY?  If I have a fixed-duration, non-effort-driven task that's two days long, I would think that assigning any resource to the task at 50% would result in 8 hours of charged time (assuming a normal 8-hour work day, of course).

What am I missing?


RE: Meeting Overhead

MSP almost always has had some funky issues with fractional resources, and this might be another one of them.  There may have been some anomaly in the way, or order, in which you entered the data.


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