Web-based timesheet software solutions?

karinka · Jan 4, 2006

Hi all,

I'm looking for "cheap-n-simple" web-based timesheet software for a smallish but growing electrical engineering company. We have about 20 employees, and we'd like to eliminate paper based timesheets altogether.

We want users:
- to be able to modify/view their timesheets using a regular web browser
- to be able to view how many vacation days they have left, and how many overtime/flextime hours they've accrued
- to allocate work hours to specific projects (no complicated project/task management needed)

We don't need:
- any contact management, tracking of billable/nonbillable hours
- complex project management
- integration with payroll or accounting software
- sophisticated reporting capabilities

If you know of any such products please let me know! It seems that most are geared towards consulting firms with lots and lots of options that we just don't need.

Thanks!

Guest0527211403 · Jan 5, 2006

At my old company, we had a pretty simple system of timesheets made up in Excel. Every Friday we would put our timesheets on the server and they were processed by our HR person.

Our pay stubs and schedules were available on the same server, so we could come back the following Monday and check our vacation time, etc., as well as what we were scheduled to do (we pretty much all knew what had to be done, since we were a company even smaller than your own).

All that had to be done was to set up the templates in excel, and then set up separate folders with access permissions for each employee. It was an extremely simple process that worked fine for us.

ProEDesigner00 · Jan 5, 2006

I did some sub contract work for a company based in Indiana. (Productive Resources<I am not tooting their horn here. They do have somewhat of operational problems like everyone has>) They had a web based system I believe built by Microsoft Access. I am wanting to do simular type of thing in a secured area of my new site. In this I also want to have the customers sign off on prints through this system as well I know of another company I have served that did it using access on their intranet system.

karinka · Jan 5, 2006

Thanks for your replies.

We're really busy right now (a good thing for a company, I guess), so we'd rather have something that's ready out of the box.

The important things are that employees can enter their hours even from home, and that the timesheets don't need to be fiddled with. i.e. The system should keep track of total hours worked, vacation days, overtime/flextime accrued over a bunch of pay periods.

But, if it looks like MS Access or Excel is an easy way to implement this, then I'll suggest it to the accounting guy.

p.s. "justkeepgiviner" is an awesome handle!

RDK · Jan 6, 2006

While you may not need all the bells and whistles now, don’t implement a solution that will prevent them from being added later should you need them.

You can do a lot in a web page with the use of Access tables and other programming features.

Remember that it is easy to implement a solution that works, but difficult to implement a solution that is robust enough to not fall apart at the first incorrect data entry.

You may also want to take a look at

http://www.rentacoder.com

where you can post a statement of requirements and get someone with a lot of coding experience to write the code for you. Many of these code writers are in the Third World and can write code for you quite economicially.

Rick Kitson MBA P.Eng

Construction Project Management
From conception to completion

http://www.kitsonengineering.com

Pressed · Jan 6, 2006

Hu

I hesitate in posting outside of your request but, if it's ease and time redution you want then have you heard about outsourcing your payroll duties completely? Do a search for "payroll companies" or "payroll services"; there are many companies and many various types of services.

I believe the hours reporting is reduced to a phone call or a card-swipe.

_______________________________________
Feeling frisky.........

http://www.tailofthedragon.com

swertel · Jan 9, 2006

Speaking of outsourcing, I think Quicken has a payroll service now. You may be able to pick up a copy of a Quicken software, such as Quickbooks, and outsource the back end.

--Scott

For some pleasure reading, try FAQ731-376

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Web-based timesheet software solutions?

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