NEED HELP with MS Project .....expert help needed

Question

NEED HELP with MS Project .....expert help needed

yas22 (Computer)

(OP)

21 Apr 05 07:31

I need a solution and am unsure if MS Project is able to provide this.

Currently I am showing elapsed time for tasks to be done in a project.

I wish to divide the bars, to show the actual time that is to be dedictaed to the task as well as the particular person who is to carry it out.

E.g. a bar may show 8 working days of elapsed time.

This 8 days may involve 3 different people, working at different times, each on their own. Moreover, the 8 days may contain a day or 2 where nobody does work. But the overall task invovling the 3 ppl is to be carried out in this time period.

Is MS Project capable of represening this...if so....what is the solution.

How can I give more details to tasks?
How can I assign people to different tasks that are visualised, individually?
How can I then FILTER the Gannt, to show me all the tasks that need to e done by just one person, only showing WORK time and not elapsed time(!)
So, e.g. I mat have the 2 seperate gannts for 2 diff custoemrs....I then wish to merge these, showing the gannt for just ONE person/worker....even a table would suffice here.

MS PROJECT EXPERTS PLEASE RESPOND

WillRussell (Mechanical) · Answer 1 · 2005-04-28 06:35:04

I've looked at this and it seems that you will have to use the Task Usage View.

Have the Gantt Chart in the top pane and the Task usage View in the bottom pane. Change the timescale to the resolution that you require then you will see that you can edit the work done by the relevent resource in the bottom pane, ensure that you use the correct task type, fixed duration, fixed units or fixed work. If as you implied you want to keep the duration the same I would sugget you use Fixed Duration NOT effort driven.

If there is a period during the task that no one is doing work you will end up with a "split" in the task in the Gantt View, not a great problem I would have thought.

All of this will enable you to schedule these people properly but will not get the filtered view in the Gantt Chart that you require! But.......if you use the task usage view in the top pane you can use the autofilter on the task name to select the required resource, this will give you a view of that resources work load against the tasks. You could even copy and paste this into MSExcel.

I hope this is of some help.

Will

DRC1 (Civil/Environmental) · Answer 2 · 2005-04-30 10:16:37

What it sounds like is that you have 3 tasks with some lags. You could break it into 3 tasks and schedule/ update accordingly, then use a summary bar to show tha activites without the details.

IRstuff (Aerospace) · Answer 3 · 2005-04-30 12:56:06

Is MS Project capable of represening this...if so....what is the solution.

>> Yes, that's what subtasks are for.  The process is similar to creating outlines.

How can I give more details to tasks?

>> Again, subtasks are consolidated under a summary task

How can I assign people to different tasks that are visualised, individually?

>> You assign resources in the Resource Name column.

How can I then FILTER the Gannt, to show me all the tasks that need to e done by just one person, only showing WORK time and not elapsed time(!)

>>  Work time is entered in the Work column

So, e.g. I mat have the 2 seperate gannts for 2 diff custoemrs....I then wish to merge these, showing the gannt for just ONE person/worker....even a table would suffice here

>>  You merge the documents.  This and the other questions are all covered in the Help files.

TTFN

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NEED HELP with MS Project .....expert help needed