Paperwork Reduction 2

[jaykay]

Where can I find information on how to reduce paperwork in the office and production control?

 

[Gianfranco]

Hi Jaykay,

You have a lot of sources on the Web. Look for using the following key words: reduction paperwork management documents PDM

1. Using a PDM system and the EAI approach it is possible to reducing the
amount of paperwork and of traditional documents.
PDM = Product Data Management is an essential component of IT
EAI = Enterprise Application Integration to combining in a whole all the applications
and to making them Internet compatible.
Note: ERP = PDM + EAI + others
There are a lot of PDM Software in the market.
See:

http://www.planetee.com/planetee/servlet/DisplayDocument?ArticleID=2495

http://www.disusa.com/section2/softwareindex.html

Pay close atn to the standard used in creating the interchangeble files!!

2. Intersting to know the Paperwork Reduction Solution proposed by Adobe's ePaper Solutions

http://www.adobe.com/products/acrobat/solutionsepaper.html,

that has been adopted as standard (you surely known PDF format), in a lot of industrial and U.S government agencies, characterized by:
- scanner to convert volumes of departmental paper documents into searchable Adobe PDF files.
- accurate OCR, advanced page and content recognition, as well as powerful clean-up tools efficiently transform paper-based information into high-quality electronic documents ready for publication on the Web, intra- and extranets, CD-ROMs, and more.
- automatic generation of hyperlinks and bookmarks makes navigation of long documents easy.
Moreover, Adobe software-combined with a scanner or digital copier-transforms paper documents into searchable Adobe PDF files and delivers them immediately via e-mail, Web, fax, and more.
You can send contracts, forms, color pamphlets, and other documents with handwritten notes or signatures...and keep a searchable copy for your own archives too.

3. A very big source of informatrions is the U.S. federal government through its "Paper Elimination Act"

http://fedlaw.gsa.gov/legal19q.htm

passed by the United States Congress in 1998, based on:
- use of alternative information technologies that allow electronic submission, maintenance, or disclosure of information as a substitute for paper.- strong focus on electronic forms
- accepting electronic signatures
- use of a common standard (over 155 government agencies have adopted it.
- any type of document that exist only in paper form can be converted to this standard
- files can be distributed economically and efficiently by e-mail, CD-ROM, intra- or extranet Web sites
- security options to preventing documents from being altered, copied, or even printed, as needed
- digital signatures speed and simplify approval processes and the submission of forms.
- less paper and less inefficiency
- accessibility of documents to everyone.

Hoping to have helped you.

Gianfranco