Deleting old versions of a document in PDM
Deleting old versions of a document in PDM
(OP)
If we have over 2000 document in pdm ,and each of them has over 5 revision , really it's very difficult to delete old revision of all document and too time consuming , maybe the first suggestion is using archive/restore functions in PDM . but how should I do that without any risk ?
I need to delete all pdm data of these document and not jus the main file which transfer by archive and restore command.
Best regard
I need to delete all pdm data of these document and not jus the main file which transfer by archive and restore command.
Best regard






RE: Deleting old versions of a document in PDM
RE: Deleting old versions of a document in PDM
Archiving of PDM revisions simply removes the superflous data from the vault.
hope that helps
Regards,
Jon
jgbena@yahoo.com
RE: Deleting old versions of a document in PDM
If you want to delete actual documents that are not wanted in the vault (pehaps put there by mistake or you simply dont want them in there.) Then it simply depends on your permission as laid out by the vault admin. It is the vualt admin that can allow or disallow users deleting of items. If the admin disallows users from deleting docs, then he should create a vehicle for doing that. In essence he needs to create a "trash" project and then the users can simply move the parts to be deleted to that project, then the admin can verify if it is ok to delete then strike it from the vault.
Regards,
Jon
jgbena@yahoo.com
RE: Deleting old versions of a document in PDM
Bradley
RE: Deleting old versions of a document in PDM
If you do not have permissions to the vault and its subfolders you should talk to your IT person and have him/her give you rights to that folder.
Tell them that the folders will get very large if they do not allow you clean up.. that usually will persuade them!
Regards,
Jon
jgbena@yahoo.com
RE: Deleting old versions of a document in PDM
Thanks for the idea. As Admin I can now see the folder Obsolete. But not a folder _obsolete.
Bradley
RE: Deleting old versions of a document in PDM
That was a typo in my head... the temp folder is the only one that has the _ in front, and that folder by the way is the one that tracks in-progress transactions.
BTW the most important thing of all...
Make sure that you lock the vault with Vault admin tool, or stop the PDMworks service on the vault server prior to working on thing inside the vault through windows explorer... also is a good idea to make a backup of the vault before you do this. Safety first!
Lock the vault any time that you are making a backup, or working on the obsolete folders. You do not have to lock the vault however for archiving as it uses the vault admin tool to do so.
Another good thing to do is to check, and clear the log files from time to time as they can get quite lengthy. Lock the vault as well before doing this function.
Regards,
Jon
jgbena@yahoo.com