Secure document distribution
Secure document distribution
(OP)
I am looking for some suggested methods for distributing drawings &/or specificaiton sheets to our Sales & Operations personnel.
My company's official policy is to create a PDF and then add security to allow viewing & printing only. The problem I am encountering is that our Sales people "need"
to be able to insert the documents (drawings/spec sheets) into a MS Word bid package and when we are a subcontractor on a project our Operations people "need"
to insert our documents into the format of the primary contractor for the project.
The workaround I currently use is to save the SW drawing as a DWG, insert this into MS Word and then copy and paste special as a Metafile. This essentially becomes a picture file in Word that cannot be editted.
I have tried to saveas TIFF - file size is prohibitive and resolution is terrible.
In the process of writing this I discovered the saveas JPG and it looks promising although my coworker has previously encountered difficulty with the company logo in the titleblock not being saved in the JPG.
This is not a SW question but does anyone have a good method to save/convert a Word document into a secure format that the Sales/Operations personnel can insert into Word document?
Sorry for the long rambling post but if anyone has suggestions they would be extremely helpful.
Louis
My company's official policy is to create a PDF and then add security to allow viewing & printing only. The problem I am encountering is that our Sales people "need"
to be able to insert the documents (drawings/spec sheets) into a MS Word bid package and when we are a subcontractor on a project our Operations people "need"
to insert our documents into the format of the primary contractor for the project.The workaround I currently use is to save the SW drawing as a DWG, insert this into MS Word and then copy and paste special as a Metafile. This essentially becomes a picture file in Word that cannot be editted.
I have tried to saveas TIFF - file size is prohibitive and resolution is terrible.
In the process of writing this I discovered the saveas JPG and it looks promising although my coworker has previously encountered difficulty with the company logo in the titleblock not being saved in the JPG.This is not a SW question but does anyone have a good method to save/convert a Word document into a secure format that the Sales/Operations personnel can insert into Word document?
Sorry for the long rambling post but if anyone has suggestions they would be extremely helpful.
Louis






RE: Secure document distribution
RE: Secure document distribution
Make sure everyone has a screen capture program and knows how to use them. Get everyone in the habit of making their own pictures, otherwise you are likely to spend way too much time making pretty pictures for people who don't know quite what they want.
Investigate the "Snapshot" screen capture function of Adobe Illustrator.
http://www.EsoxRepublic.com
RE: Secure document distribution
Just checking, we use tiffs all the time for insertion into word docs. For an example, we have a drawing of a 4400 part assembly - 3 ortho views and a detail view with notes and dimensions.
Saving as a tiff makes a file 126kB, IMHO thats ok, with a resolution of 600dpi it looks good in a word doc.
We use the options when saving as tiff 'B&W (Bilevel)', 'Group 4 Fax', 'Print Capture', 600 dpi.
The same drawing saved as a PDF, same resolution = 350kB
If you want colour thats may be a different story
Dave
RE: Secure document distribution
I just tried your suggestion and everything works great except our titleblock contains a JPG file of our company logo. When I save with the settings you listed it gives a small file with good resolution, unfortunately the JPG in the titleblock is solid black.
Thanks for your help,
Louis
RE: Secure document distribution
RE: Secure document distribution
Also, try changing the JPG in your title block to a TIF.
RE: Secure document distribution
Adobe Acrobat, not Illustrator
http://www.EsoxRepublic.com
RE: Secure document distribution
RE: Secure document distribution
RE: Secure document distribution
- - -Dennyd
RE: Secure document distribution
Regards,
Scott Baugh, CSWP

http://www.3dvisiontech.com
http://www.scottjbaugh.com
FAQ731-376
RE: Secure document distribution
It looks like I will continue to jump thru some hoops to copy/paste special and convert drawings & procedures into MicroSoft pictures which can be inserted into MS Word.
Thanks for the help...
RE: Secure document distribution
Regards,
Scott Baugh, CSWP

http://www.3dvisiontech.com
http://www.scottjbaugh.com
FAQ731-376