how to write eployee warning letter
how to write eployee warning letter
(OP)
I would like to draft a warning letter to an employee who has been abusing/misusing company vehicle during and outside working hours. I want to sternly warn this person and tell that if he continues I will have no choice but to dismiss him.
Any help on how best to frame the letter to deliver message properly?
A prompt response to this will be highly appreciated.
Any help on how best to frame the letter to deliver message properly?
A prompt response to this will be highly appreciated.





RE: how to write eployee warning letter
All employees should have a copy when starting, if you do not have these, what can be defined as "misuse"
RE: how to write eployee warning letter
There may be others abusing their vehicle privileges, without your knowledge.
RE: how to write eployee warning letter
RE: how to write eployee warning letter
Reminds me of my lawyer neighbor who insists on doing his own electrical work, but is baffled by plumbing - his sprinkler system freezes and bursts a line every fall. Thats how we know winter is about to set in.
RE: how to write eployee warning letter
evil overlordmanager.Oh, and think twice about what Mint says - at the very least delegate it to HR unless you're too small to have one.
What is Engineering anyway: FAQ1088-1484: In layman terms, what is "engineering"?
RE: how to write eployee warning letter
- Steve
RE: how to write eployee warning letter
"Art without engineering is dreaming; Engineering without art is calculating."
Have you read FAQ731-376: Eng-Tips.com Forum Policies to make the best use of these Forums?
RE: how to write eployee warning letter
1. State what the abuse has been, e.g. driving home after work while intoxicated, excessive speed, driving off road in a vehicle not made for such conditions, etc.
2. State how you came about this information, e.g. received report from a passenger, on-board camera or computer, or ticket from law enforcement agency.
3. Give him a reminder of company policies regarding company-owned vehicles including all possible punishments, number of warnings prior to dismissal etc.
4. Indicate that the letter will serve as his first of three warnings, or whatever your policy states.
Where you need to consult an attorney is writing the policy. Consulting an attorney on a case by case basis of employee abuse of a company vehicle is a bit excessive unless you have one on staff just surfing the internet until he gets a question.
"If you are going to walk on thin ice, you might as well dance!"
RE: how to write eployee warning letter
RE: how to write eployee warning letter
RE: how to write eployee warning letter
That's because people can get seriously hurt when playing engineer. Playing lawyer is easy, we are shown how to do it on TV all the time.
RE: how to write eployee warning letter
ex-corus (semi-detached)
RE: how to write eployee warning letter
No one should act on the unconfirmed advice given in these fora whatever that advice is and whatever the subject - without checking it out.
So long as the caveats are accepted we can give advice on anything.
We just don't charge for it.
PS (applies to all) Free advice is worth what you pay for it.
(often)
JMW
www.ViscoAnalyser.com
RE: how to write eployee warning letter
RE: how to write eployee warning letter
Date, Time and Description of Incident. It goes in the employees file. There is no second written warning, it's a dismissal.
drawn to design, designed to draw
RE: how to write eployee warning letter
The next morning, he/she would then be required to write a letter of disposition as to whether he or she would be interested in continued employment and if so, what specific things would be done to correct the behavior in question. We would then retain the letter and if there were even the slightest further transgression in the area of problem, it was out the door with 'em.
The problem is bigger than improper vehicle usage, though. I have never had an experience to work with someone who abused <fill-in-the-blank> at work who wasn't also abusing <ten other fill-in-the-blanks>. I would be shocked if you didn't already know that you're going to have to get rid of him/her at some point in the future. Get HR or a consultant involved because the people who cause nightmares and headaches while they're on the job always turn out to be the ones who cause bigger nightmares and headaches after they've been justly fired. With that in mind, if you're going to get rid of him, make sure that you don't take any steps which would be seen as singling him out for termination. Follow CorBlimeyLimey's advice and send the reminder memo to everyone. If it continues, send a letter specifically to him a week later and give him a DML (if you can) and specifically put it in terms of violation of company policy. After that, the next time he puts his toe over the line, send him home for good.
Violating the rules is a really big deal.
Engineering is not the science behind building. It is the science behind not building.
RE: how to write eployee warning letter
Ibertest Internacional S.A. - Materials Testing - http://www.ibertestint.com
RE: how to write eployee warning letter
Matt Lorono
Lorono's SolidWorks Resources & SolidWorks Legion
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RE: how to write eployee warning letter
Fe
RE: how to write eployee warning letter
RE: how to write eployee warning letter
Good one
Fe
RE: how to write eployee warning letter
ISBN 0-471-95603-1
RE: how to write eployee warning letter
RE: how to write eployee warning letter
(Of course, you could type up a form they have to sign saying you've given them a verbal warning but if you're going to do this...)
What is Engineering anyway: FAQ1088-1484: In layman terms, what is "engineering"?
RE: how to write eployee warning letter
What bothers me most about all this is all the dancing the OP has to do for CYA, and is one of the biggest reasons I would never accept a managerial role for a large company. If employee A is an idiot and violating company policy or not performing their job duties adequately, you should be able to tell him/her as much. After which you should be able to let them know that if they don't/can't/won't meet expectations then they can expect to be fired. Not terminated, not let go, not a "parting of ways", fired.
Frankly, I'm so tired of people not stepping up and taking responsibility for their actions. It's always the same lame reasons (read: excuses): "I didn't know", "No one told me", "Is that a new rule?", ad nauseam.
Sorry for the sidebar.
</rant>
Jeff Mirisola, CSWP
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M9 Defense
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