Document Control
Document Control
(OP)
I have been assigned the task of setting up a Document Conrol department. I need to create and SOP and procedures for the control of all of our Engineering documentation.
Does anyone have any good references or standards that I can study? Or at least any suggestions on where to start?
Thanks for you help!
Adam Vega
Securitech Group Inc
Does anyone have any good references or standards that I can study? Or at least any suggestions on where to start?
Thanks for you help!
Adam Vega
Securitech Group Inc





RE: Document Control
"Art without engineering is dreaming; Engineering without art is calculating."
Have you read FAQ731-376: Eng-Tips.com Forum Policies to make the best use of Eng-Tips Forums?
RE: Document Control
RE: Document Control
Break out Revision Control, Design Control, Document Control and Change Control into separate procedures. The SOP can be a master document just simply states which department(s) will be responsible for establishing, running and maintaining these systems. Many of these systems have DOD standards that can be used as guidelines.
If you are using a CAD system with a vault or other storage system, then also have a Source File Control procedure.
Define Form-Fit-Function in the context of Revision Control, based on company needs.
Matt
CAD Engineer/ECN Analyst
Silicon Valley, CA
sw.fcsuper.com
Co-moderator of Solidworks Yahoo! Group
RE: Document Control
So I do have some exposure, however; I consider myself at ground zero. Unfortunately, my management seems to think that I am the perfect man for the job. So I'm trying to do as much homework as I can.
Any suggestions would be much appreciated.
Thanks!
Adam Vega
Securitech Group INC
RE: Document Control
If your boss thinks that someone with little to no experience is the right man for this job, the he obviously doesn't understand the scope of what he's asking for, nor is he probably willing to invest the capital required to implement your strategy, including hiring a consultant if necessary.
With all that being said, here is my piece of generic advice. Base your document control system on the same lines as your configuration management system. Don't have a config management system? Start there!
By the way, I do have experience with this sort of thing. I'm not going to solicit my business or detract from the benefit of this forum, but if you come across specific questions that are not suitable for posting in a public forum, or require a nondisclosure agreement, feel free to contact me offline.
--Scott
http://wertel.eng.pro
RE: Document Control
Let me clarify my request:
I am not searching for a solution. What I am searching for is references. ANSI/ASME standards, books, courses, consultants, anything that will equip me with the current "Best Practices" or industry standards.
I have bought the book "Engineering Documentation Control Handbook" by F.W. Watts, which has been extremely helpful. However I am looking for some other sources.
If you know of any, especially free ones
Thanks again,
Adam Vega
Securitech Group INC
RE: Document Control
RE: Document Control
http://www.iso.org/iso/en/ISOOnline.frontpage.
Also see FAQ182-802: Where can I get ISO specifications from?
And I find the following site also has great info:
http://www.praxiom.com/iso-9001.htm
"Art without engineering is dreaming; Engineering without art is calculating."
Have you read FAQ731-376: Eng-Tips.com Forum Policies to make the best use of Eng-Tips Forums?
RE: Document Control
PTC has one called Windchill. It's electronically based, so all your documents will need to be electronic. We place drawings, specifications, etc. in Windchill. It also has an electronic signoff process so that document release can be done on-line.
TTFN
FAQ731-376: Eng-Tips.com Forum Policies
RE: Document Control
I can send you some information that might help you provide an organized structure, procedures, etc. You can contact me through my website.
Greg Lamberson, BS, MBA
Consultant - Upstream Energy
Website: www.oil-gas-consulting.com
RE: Document Control
http://www.eng-tips.com/threadminder.cfm?pid=781
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RE: Document Control
"Engineering Documentation Control Handbook, Configuration Management in Industry." Frank B. Watts
Regards,
-Mike
RE: Document Control
I agree. That is the source that I have been using. I have found it to be very helpful and I would highly recommend it to others.
I am still looking for some other helpful reading material. If you have any other references, especially for beginners (like a CM for Dummies)I would be highly interested.
Thanks for your help.
Adam Vega
Securitech Group INC
RE: Document Control
There are two books that I think are very good but are directed more towards bills of materials and product structure than CM.
"Manufacturing Data Structures" by Clement, Coldrick, and Sari
"Bills of Materials" by Dave Garwood
If it was up to me I would do something that would combine ideas from these two books and the book from Frank Watts. If you haven't been to Frank's website you should probably give it a look.
http://www.ecm5tools.com/
Regards,
-Mike