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Attachments in outlook meeting request: good or evil?
3

Attachments in outlook meeting request: good or evil?

Attachments in outlook meeting request: good or evil?

(OP)
In my office some people like to send out a meeting request with attachments such as the agenda, previous meeting minutes and relevant drawings.  Other people send out the request, then send a separate email with all the attachments.

Which way is most helpful?

I have a hard time archiving the documents in the requests, so I prefer the latter, although it does mean having two separate emails to deal with.

RE: Attachments in outlook meeting request: good or evil?

i send the meeting request with a link to a server where i put a folder with all the relevant documents for the meeting

in this way the people that is only informed of the meeting (e.g. department managers) do not get all the attachments, i do not have to send a separate email(s). Sometimes, the size of the attachments will require more than one email.

in case a document is revised i have to replace it in just one location and notify the users with a meeting update.

i also include a list of the documents the participants should be downloading to avoid confusion, although the target folder contains the required documents ONLY.

cheers.

saludos.
a.

RE: Attachments in outlook meeting request: good or evil?

Generally, I send out the meeting request "early" to ensure people are available and to reserve the conference room and any equipment that may be needed.

I'll send out applicable attachments later by separate email.   

I’ve heard of problems occasionally when people send attachments directly with the meeting request; the attachments may be stripped off when sending to people outside my company, the attachments are no longer available after the person “accepts” the meeting, etc.   I’m not clear on the details of these problems, or if these are just “operator error”.     

RE: Attachments in outlook meeting request: good or evil?

Is "outlook" some kind of Windoze tool?  Why do people think that Micro$oft invented email?  Personally I send and receive email using a much stabler UNIX tool.  It doesn't understand the "outlook" protocols so I just get errors instead.  Why not just use email as designed?

RE: Attachments in outlook meeting request: good or evil?

We have no choice.  Company policy dictates we use Scrotus.

Many are inflicted with such company policies.

RE: Attachments in outlook meeting request: good or evil?

Would that be scrotus notes by any chance? I share your pain - it is dire! Company policy again.

----------------------------------
  Your body might be a temple. Mine is an amusement park...

RE: Attachments in outlook meeting request: good or evil?

i like that thing about changing names...
microsoft = macro-schmuck?

saludos.
a.

RE: Attachments in outlook meeting request: good or evil?

I would advise against attachements in Outlook meeting requests.  On our network, each user has 20MB for their mail/calendar/contact storage on the network.  When you go over, you get warnings and eventually you can't send/receive anymore.

I was trying to help a guy who's account was overloaded and it turned out about half of it was his Calendar.  After much digging, it turned out he had an old meeting with several large file attachments that were eating up his storage space.

Edward L. Klein
Pipe Stress Engineer
Houston, Texas

"All the world is a Spring"

All opinions expressed here are my own and not my company's.

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