Project Close Out
Project Close Out
(OP)
I'm curious what others are doing when closing out a project.
What documents are kept?
Are the docs paper copies or electronic?
Do you have a specific filing system?
Any other useful information would be appreciated.
I'm trying to develop a company standard for closing out a project.
What documents are kept?
Are the docs paper copies or electronic?
Do you have a specific filing system?
Any other useful information would be appreciated.
I'm trying to develop a company standard for closing out a project.





RE: Project Close Out
Ideally, everything that can be converted to electronic media should be, to save space and to make it easier to find things later:
> Analyses
> Reports
> Drawings
> Notes
> Some means of finding all that stuff later, e.g., a detailed catalog
One other important thing is some back annotation of hrs spent/billed vs bid and analysis of variances. This is actually somewhat more important than some of the engineering docs, because accurate bidding is crucial to a profitable business.
TTFN
RE: Project Close Out
"I think there is a world market for maybe five computers."
Thomas Watson, chairman of IBM, 1943.
Have you read FAQ731-376 to make the best use of Eng-Tips Forums?
RE: Project Close Out
Regards,
RE: Project Close Out
RE: Project Close Out
The downside is that you, therefore, must also keep a copy of the particular version of software used to create the drawing. Otherwise, you run the risk of not having a compatible program for opening the drawing later.
Ditto the hardware and OS platform used by the program. There's likewise no guarantee that the latest and greatest computer and OS will still run the old programs.
Additionally, you need to maintain scrupulous records and instrunctions on the installation and environment. AND you need to verify that you can indeed recreate every little bit of the environment in which the drawing was created.
We went through an incredibly painful exercise in porting UG to Pro/E a while back. Definitely not fun.
TTFN
RE: Project Close Out
Some of the software out there is actually removing the version dependancy and allowing users to access the information in a more intuitive format. The information is captured during the design phase and presented to the owner/operators in milestone data handovers for progress verification and earned value payments. With this approach, some owner/operators are finding that the commissioning and data handovers are going much more smoothly and some EPCs are finding the closeout to be quicker and easier.