When can personal project files be trashed?
When can personal project files be trashed?
(OP)
I would like some comments on when, if ever, we can throw away personal project files.
I'm an empty nester and am looking at downsizing my home to my eventual retirement house.
Situation:
* Equivalent of approximately 16 two drawer file cabinets of personal project files in my basement.
* Latest projects are now 11 years old, with others dating back to 25 years old. No hint of any problems with any of these projects.
* All files are projects I was the EOR and drawings were stamped with my PE seal. All work is structural engineering.
* Files include general correspondence, field notes, calculations, hand sketches, and miscellaneous other stuff. Files do not generally contain drawings or specifications.
* Former firm kept a project file that contained general correspondence, meeting minutes, drawings, and specifications, but NOT calculations and other items of personal work.
* Former firm is just a "shadow" of it former self. And has relocated it's office at least two times since I left. It is unknown if their project files were kept. They are in a different state, and I have lost touch with them.
* Work was primarily done in the SE United States, but some is nationwide.
* Work is from the mundane (say for example, a concrete driveway for a residence) to sophisticated and complicated design of multimillon dollar projects for Fortune 500 companies.
I do plan on "cherry picking" some of the calculations as they have too much blood and sweat on the pages. And even though my grown kids could care less, maybe a future grandchild would like them some day.
Is there a statute of limitation, where my liability drops to almost nothing? Do different states vary in this respect? Or do I just cull as much as possible, and buy a storage shed out back to store this material?
Thanks in advance for your comments.
Twich
I'm an empty nester and am looking at downsizing my home to my eventual retirement house.
Situation:
* Equivalent of approximately 16 two drawer file cabinets of personal project files in my basement.
* Latest projects are now 11 years old, with others dating back to 25 years old. No hint of any problems with any of these projects.
* All files are projects I was the EOR and drawings were stamped with my PE seal. All work is structural engineering.
* Files include general correspondence, field notes, calculations, hand sketches, and miscellaneous other stuff. Files do not generally contain drawings or specifications.
* Former firm kept a project file that contained general correspondence, meeting minutes, drawings, and specifications, but NOT calculations and other items of personal work.
* Former firm is just a "shadow" of it former self. And has relocated it's office at least two times since I left. It is unknown if their project files were kept. They are in a different state, and I have lost touch with them.
* Work was primarily done in the SE United States, but some is nationwide.
* Work is from the mundane (say for example, a concrete driveway for a residence) to sophisticated and complicated design of multimillon dollar projects for Fortune 500 companies.
I do plan on "cherry picking" some of the calculations as they have too much blood and sweat on the pages. And even though my grown kids could care less, maybe a future grandchild would like them some day.
Is there a statute of limitation, where my liability drops to almost nothing? Do different states vary in this respect? Or do I just cull as much as possible, and buy a storage shed out back to store this material?
Thanks in advance for your comments.
Twich






RE: When can personal project files be trashed?
RE: When can personal project files be trashed?
Interesting you mention South Carolina. The firm I worked for was in Greenville, SC. But I no longer live there.
RE: When can personal project files be trashed?
RE: When can personal project files be trashed?
RE: When can personal project files be trashed?
Alternatively, you could contact local engineering firms to see if they have any interest....in some cases, these documents (especially for your "Cherry" jobs) might be of value to a firm as it is a legitimate resource for future work for those Fortune 500 companies.
RE: When can personal project files be trashed?
If so, wouldn't your personal liability for anything in connection with those jobs be covered by the firm's insurance at the time?
And if that's the case, I'd be tempted to just ship all the stuff to the firm and be done with it. And if they want to trash it, figure that's their problem. Just keep the receipts to show you shipped it to them.
Or, perhaps just send notice to the firm that if they wish to keep the files for insurance purposes, they may pick them up, otherwise, to be destroyed.
RE: When can personal project files be trashed?
I have some offices go paperless by scanning and storing their files on magnetic media. Of course like anything else, this has pros and cons. I do not have the time to list all of them.
Regards
Lutfi
www.cdeco.com
RE: When can personal project files be trashed?
RE: When can personal project files be trashed?
I once was served with Subpoena Deuces Tecum. It means bring all paper work that is relevant with you. My attorney told me even if I have copies, I should not bring them because I may be held liable for taking work that belongs to others with me.
More stuff for us to think about. I would ask permission from my employer if I wanted to take copies.
Regards,
Lutfi
www.cdeco.com
RE: When can personal project files be trashed?
RE: When can personal project files be trashed?
RE: When can personal project files be trashed?
Your statement can't be correct, if it were liability would have no end, since a defect found 10 years after construction would extend liability another 7 years. I believe JAE is right, professional liablity is governed by each state and is on the order of 7 years.
RE: When can personal project files be trashed?
Think about the term professional liability. A house should have no problems for a shorter period of time when compared to a large building or a bridge. A building or a bridge should have no problems for a shorter period of time compared to a hydroelectric structure. It depends on what the client has paid for, the design life of the structure, materials used for constuction, regular maintence... If a person finds major problems with his house after 8 years of ownership, should this person persue the designer or constructor? How about 9 years? A number of firms are now spelling out the terms of guarentee such as 10% of design costs or the firm will review and correct the drawings. It all comes down to the contract and how professional liabilty is handled! (Remember the courts usually rule towards the person with the smallest pockets not the large/medium firm!)
RE: When can personal project files be trashed?